PRIVACY NOTICE AND PERSONAL DATA INFO:
PRIVACY NOTICE AND PERSONAL DATA INFO:
Last updated: 15/06/2025
Silver Flare Visuals is committed to protecting your personal data and respecting your privacy. This privacy statement explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR).
Silver Flare Visuals
silverflarevisuals@gmail.com
The data controller for your personal data is James Lloyd, who is the head of Silver Flare Visuals:
James Lloyd
jameslloyd@silverflarevisuals.co.uk
If you have any questions about this notice or how we handle your data, please contact us using the details above.
We may collect the following types of personal data:
Contact information: Name, email address, phone number, address.
Visual data: Photographs and videos from shoots and events.
Client details: Booking details, correspondence.
Consent records: Especially for minors or sensitive environments.
We collect and process data for the following reasons:
To fulfil contracts (e.g. provide photography services) -- Contract
To respond to enquiries or manage bookings -- Legitimate Interest
To comply with legal obligations -- Legal Obligation
To market our services (e.g. showcase portfolio images) -- Consent or Legitimate Interest
To work with schools, clubs or minors -- Consent (from parent/guardian)
We retain personal data only for as long as necessary:
Client data: Up to 6 years for tax and record-keeping purposes.
Photographs/videos: Typically up to 5 years unless otherwise agreed.
Consent forms: Retained as long as the images are used.
Website data: See cookie section for durations.
You may request deletion sooner (see Section 6).
We may share your data with trusted third parties such as:
Cloud storage providers (e.g., Google Drive, Dropbox)
Website or CRM platforms
Freelance editors or second shooters (under confidentiality agreement)
We ensure all third parties comply with UK GDPR and data protection laws and we do not sell your data.
You have the right to:
Access your personal data
Correct inaccurate data
Request erasure of your data
Object to processing or withdraw consent
Request data portability
Lodge a complaint with the ICO
To exercise any of your rights, contact us at silverflarevisuals@gmail.com or jameslloyd@silverflarevisuals.com.
Some services we use (e.g., cloud storage) may process or store data outside the UK. We ensure appropriate safeguards are in place, such as Standard Contractual Clauses or UK adequacy decisions.
We take data protection seriously and implement:
Password-protected storage
Encrypted devices and backups
Access limited to essential personnel only
Where we photograph or film children (e.g., at schools or clubs), we:
Seek prior written consent from parents/guardians or institutions
Take extra care with how and where those images are used
Never use names or other personal information alongside images without specific permission
If you’re unhappy with how we’ve handled your data, you can complain to us directly or to the Information Commissioner’s Office (ICO):
Website: www.ico.org.uk
Phone: 0303 123 1113
If you need any more information, feel free to contact us at silverflarevisuals@gmail.com or James Lloyd at jameslloyd@silverflarevisuals.co.uk.